Student Withdrawal/Resignation

Students who register for courses are responsible for all fees incurred unless formal university withdrawal or resignation procedures are followed. Students are charged for each day enrolled. Therefore, it is important to follow university policies regarding discontinuation of enrollment. To withdraw/resign from a current or future semester, students must complete the Withdrawal/Resignation Form. Processed requests will remove all courses from a student's record for the applicable semester the request is submitted. All students, regardless of level, must complete a Withdrawal/Resignation form to drop their last course. If you only want to drop a single course, you may do so in Hokie Spa up until the drop deadline. If the drop deadline has passed, please consult with your academic dean's office.

Withdrawals submitted through the first day of classes will receive a full refund minus any administrative processing fees. Students wishing to drop all classes after the first day of the semester will be charged a prorated amount based on the effective date of the resignation. The effective date of your withdrawal/resignation is based on the actual date the resignation is received. If you do not plan on attending a future term that you are enrolled in, ensure your request is submitted prior to the first day of that semester. If extenuating circumstances exist, include that information when submitting your request. For additional information concerning the pro-rating or refund of tution charges, please visit the University Bursar.

Processing Timeframe: Please allow up to 5 business days for your request to be processed if submitted around the start of a semester. Only one submission is necessary and multiple submissions may slow processing time for your request.

• A dean's signature is required when dropping all classes after the first day of classes. (Graduate Dean for Graduate students).
• In addition, students living in residence halls must obtain a signature from Housing & Residence Life before the resignation/withdrawal may be processed.
• Cadets must also obtain the Commandant's signature before the resignation/withdrawal may be processed.
• International students must also obtain a signature from Cranwell International Center.
• Student Athletes and International Students with certain visa types may not drop below 12 hours without permission. Any student wishing to drop below these hours should be directed to the University Registrar.
• Our office cannot accept faxed Student Resignation/Withdrawal forms or letters.

Withdrawal

A student's request to cancel all enrollment for a specific semester up to and including the first day of classes. No notation will appear on the student's transcript and all courses for the applicable term will be removed.

Resignation

A student's request to cancel all enrollment for a specific semester after the first day of classes. "Student Resigned" will appear on the student's transcript, but no courses for the applicable term will appear.

"W" Grade / Course Withdrawal

In the event a student wishes to drop a single course after the last day to drop (see add/drop calendar), a student can elect to utilize a course withdrawal. This is also often referred to as a "W" (undergradute) or "WG" (graduate) grade. Undergraduate students are allowed up to 3 "W" grades during their time at Virginia Tech. The course that a student has elected to utilize a "W" grade in will appear on the transcript with a grade of "W". Please consult with your academic dean's office on the process to utilize a "W" grade.

Course Drop

A student may decide and/or need to drop a single or multiple courses before or during the semester. These courses will not appear on an academic transcript. Students can drop a course(s) within Hokie Spa, but any drops must occur by the course drop deadline.

Students who are called to active military duty should bring a copy of activation orders to their academic dean. Students are encouraged to communicate with their advisors, instructors and dean to discuss options, such as taking "incompletes", completing the course on-line, or withdrawing from the term.

Military Resignations/Withdrawals:

Q: When will my withdrawal/resignation be processed? How do I know if my withdrawal/resignation has been processed?
A: Please allow 1-5 business days for processing of a withdrawal submitted before the first day of the term. Processing times will vary for resignations submitted after the first day of classes as your request will be routed to the student's academic dean for approval. Once your request has been processed you will see that refelcted in Hokie Spa.

Q: Why do I still have a bill?
A: Please allow 24-48 hours after the processing of your request for your account to be updated. Changes to charges will not be reflected on any previous electronic statements received, but you should see the updated account balance in your payment portal. If you have questions concerning your bill or receiving any applicable refund, please contact the University Bursar.

Q: Will the withdrawal show on my transcript and/or does this count as a "W" (undergraduate) / "WG" (graduate) grade?
A: Withdrawing/resigning from a semester is a different process from applying for a "W" or "WG" grade. Withdrawals submitted up to the first day of classes will not be shown on your academic transcript. After the first day of classes any request to be removed from all courses in a semester is considered a resignation. If resigning a notation will be placed on your transcript that reads "student resigned". Courses and grades will not be shown in either instance.

Q: When do I have to be out of my dorm?
A: Please reach out to Housing Services for any questions concerning the impact to on-campus housing and to make arrangements for moving out of your dorm.

Q: After withdrawing will I still have access to campus facilities/amenities?
A: Any facilities or services reserved for student use or accessed with your Hokie passport will not be available once your withdrawal/resignation is processed. Access to McComas gym can be retained by paying the recreation fee.

Q: Why can I still see my courses in CANAVAS?
A: The time frame in which you may still see your courses in CANVAS can vary, but typically they should be removed within 48 hours. We are unable to expediate this process if you are still seeing courses, but if you confirm your withdrawal/resignation has been processed, no further action is necessary.