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Information and Tools for Assistance with the 125% Rule for In-State Tuition

How many credits can I attempt before violating the 125% Rule and how can I calculate my limit/threshold?

The credit hour threshold refers to the number of credit hours that can be attempted before violating the 125% Rule for In-State Tuition. This number varies from student to student. One of the most important pieces to understanding the 125% Rule, is the timing in which the credit hour threshold is determined. The 125% Rule credit hour threshold is determined at the time the student receives the initial warning notice (email from the Office of the University Registrar).

The warning notice is sent to all students who receive In-State tuition, once they have attempted (attempted hours = VT coursework + transfer credit + in-progress coursework + pre-registered coursework) 100% of the required hours of their primary degree program. Students may receive the warning email more than once. The calculation on which the warning notice is based is automated and does not account for many factors that can affect an individual student's standing (additional degrees, minors, etc.). The warning email serves two main purposes.

  • The warning email informs the student that they have attempted the number of hours required to graduate with his/her primary degree, are paying In-State tuition, and thus, may be approaching violation of the 125% Rule. *The limit/threshold has NOT been exceeded when the warning email is received, but based on mass-generated, automated calculations, the student may be getting close*.
  • The initial receipt of the warning email “locks-in” the student’s specified/declared degree program. The specified degree program consists of a) primary major + b) additional/dual degrees + c) minors. All additional degrees/minors MUST be applied for/declared as such on the student record for them to be included as part of the specified degree program. Double majors are not included and do not increase a student’s 125% rule limit. At the time of the receipt of the initial warning email, the student’s specified degree program is locked-in. This means that whatever the specified degree program is at the time of the initial warning is the basis of the student’s 125% Rule threshold, and it will remain that way. Obviously, students are free to make changes to their degree programs after this warning notice, but any changes will have NO EFFECT on their 125% threshold.
To determine students’ 125% rule credit hour threshold, they will need to know the time in which they first received their initial warning notice. Once the date of the receipt of the warning notice has been confirmed, the following information will be needed to calculate the threshold.
  1. Hours Required to complete the primary degree on the student record at the time of the receipt of the initial warning.
  2. If an additional/dual degree has been declared and applied for as such at the time of the receipt of the initial warning, 30 hours will be for each additional degree.
  3. The hours required to complete each minor that was declared on the student record at the time of the initial warning.
125% x (a + b + c)
 
Below are two example threshold calculations for students:
  1. At the time the initial warning notice was received, Student A had a specified degree program of: Bachelor of Science in Chemistry as a primary degree (120 required hours), no additional degree(s), and no minor(s):

    125% x (120 hours) = 150 hours

    Student A has a 125% Rule credit hour threshold of 150 hours.

  2. At the time the initial warning notice was received, Student A had a specified degree program of: Bachelor of Science in Psychology (120 required hours), an additional degree of Bachelor of Arts in Economics (30 additional required hours), a minor in History (18 required hours).

    125% x (120 hours + 30 hours + 18 hours) = 210 hours

    Student B has a 125% Rule credit hour threshold of 210 hours.

The 125% Rule Evaluation Audit

The Office of the University Registrar has developed a tool within the Degree Audit Systems (DARS) to provide students with an opportunity to run a “What-If” degree audit to provide a rough outline of their standing with the 125% Rule at DEGREE AUDIT MENU. The instructions for running the 125% Rule Evaluation audit are below:

1. From the Request an Audit screen, click “Select a Different Program:”

Step 1 Screenshot

2. From the Degree dropdown menu, select 125% Rule for In-State Tuition Evaluation and from the Graduation Term dropdown menu, select your graduation term. Then, click on Run Different Program.


Step 2 Screenshot

3. An Evaluation audit will be generated. Click View Audit to see the evaluation.

Step 3 Screenshot

4. The evaluation audit will be displayed. To review the audit, click the arrow next to the red X and the evaluation will display.

Step 4 Screenshot

**PLEASE NOTE** – The 125% Rule for In-State Tuition Evaluation Tool is a generalized evaluation and the credit hour threshold is not specific to each individual student. For the purposes of this generalized evaluation, the credit hour threshold is fixed at 150 hours. This represents the minimum credit hour threshold for any undergraduate student at Virginia Tech. It is possible that not all transfer hours will contribute towards the total attempted hours. Any transfer credit earned before high school graduation, attempted at a private institution, or attempted at an institution outside of the State of Virginia does not contribute to the attempted hours. Depending on your specified degree program, your credit hour threshold may be more than the fixed 150-hour threshold used in this calculation – additional credits may need to be added or removed from contributing to the attempted hours. For a full, detailed evaluation of your specific standing with the 125% Rule for In-State Tuition, please contact registrar@vt.edu.**