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Classroom Reservations

Effective Fall 2026 and the remainder of Summer 2026, all event reservations for the general assignment classrooms will be managed by the Event Services Office (ESO) within Student Engagement and Campus Life.

All full-time faculty, staff and authorized contacts for registered student organizations will be able to submit room requests through the EMS Web App. Room requests will no longer be accepted through Hokie SPA. More information about how to access and navigate the EMS Web App can be found at https://virginiatech.emscloudservice.com/web/. For system issues/questions about the EMS Web App, you can submit an EMS-Specific 4-Help Ticket.

Summer 2026 Transition Details

  • If you have already reserved a classroom through the Office of the University Registrar, your reservation remains in place – no further action is needed. You will receive a Reservation Summary from ESO for your records.
  • For any new Summer reservations for events occurring through August 23, beginning June 1, at 8:00am, you can request rooms through the EMS Web App.
    • For general questions and to gain access to request General Assignment Classrooms for Summer 2026, please email ESO at eventservices@vt.edu.
    • If you have events occurring prior to June 1, please email eventservices@vt.edu.

Fall 2026 Key Points

  • Fall semester reservations for Faculty/Staff open at 8:00am on Friday, August 14.
  • Requests must be submitted via the EMS Web App at least two (2) business days in advance. ESO will review each request and decide on how to proceed based on the information provided as well as request additional Event Forms or documentation if required by University Policy.
  • No reservations will be accepted prior to the designated opening day each semester.
  • Final Exam Days – Until further notice, the Office of the University Registrar will remain the point of contact for reserving rooms on Final Exam days. Email csep1@vt.edu with any questions.

Academic Course Scheduling

There are no changes to academic room scheduling for official classes. This updated process applies only to event-related room reservations for anything NOT listed on the official course schedule at classes.vt.edu/Timetable.

If you have general questions about this message, please email the Office of the University Registrar Scheduling Team at csep1@vt.edu.