Transcript Requests

Expedited Mailing Options for Official Transcripts

Official transcripts are normally mailed via USPS First-Class Mail/Airmail with no tracking. If you would like faster delivery and tracking, you may provide a prepaid shipping label to expedite your order.

Two options are available:

• Domestic (U.S. destinations only): USPS Priority Mail or Priority Mail Express
• International (destinations outside the U.S.): DHL Express

Attach the appropriate label as a PDF to your transcript order.

Expedited Domestic Mailing (U.S. Only – USPS)

To expedite delivery within the United States, purchase a Priority Mail Express or Priority Mail label from USPS and include it as an attachment with your transcript order.

Steps:

1. Go to the USPS Online Shipping Portal
2. Select “Click-N-Ship for Shipping with Tracking.”
3. Choose a Flat Rate option and download the label as a PDF.
4. Verify that the recipient’s mailing address on the label matches the address entered in your transcript order.
5. Use the following return address on your shipping label: (this address must appear on your label)
   • Office of the University Registrar
     VPI & State University
     800 Washington St, SW
     Ste 250 (M/C 0134)
     Blacksburg, VA 24061-0134
6. Attach the PDF label to your transcript order.

Expedited International Mailing (Outside the U.S. – DHL)

To expedite international delivery, you must arrange shipping through DHL and provide both the shipping label and Waybill as attachments with your transcript order.

Steps:

1. Visit the DHL website
   • Select a pickup date at least three business days after placing your transcript order to ensure it is ready.
2. Verify that the recipient’s mailing address on the DHL label matches the address in your transcript order.
3. Use the following return address on your DHL shipping label: (this address must appear on your label)
   • Office of the University Registrar
     VPI & State University
     800 Washington St, SW
     Ste 250 (M/C 0134)
     Blacksburg, VA 24061-0134
4. Arrange for DHL to pick up the shipment at:
   • Virginia Polytechnic Institute & State University
     Student Services Building, Ste 250
     800 Washington St, SW
     Blacksburg, VA 24061-0134

If you need additional information certified/verified or the completion of another agency's form to accompany your official transcript, please complete the form found here and attach it to your transcript order, along with any additional forms. Please be aware that information presented on your official transcript does not require an addendum certifying this information and such requests may not be completed. (i.e. we do not provide certifications of degree completion to accompany official transcripts)

Notarized Transcript Request:

Physical Virginia Tech transcripts can be notarized by the university at no additional cost. Note that an electronic transcript cannot be notarized. Follow the below steps for a seamless ordering and notarization process. A transcript already in the possession of the student cannot be notarized.

1. Complete the notarization request form found here. (pdf)
2. Order one mailed transcript through the National Student Clearinghouse. Attach your notarization request form to your transcript order. Official transcript and notarized copy will be mailed to the address identified on your transcript order.

Apostille: Notarization is the first step to acquire an Apostille from the Office of the Secretary of the Commonwealth of Virginia. Virginia Tech can only assist with the notarization step. The responsibility of submitting the Apostille request to the Secretary of the Commonwealth lies with the student or authorized third party facilitator.

You have the option to designate a third party to pickup your official transcript order if ordering a paper copy. Please complete the "Authorization to Pick Up Official Documents" form found here.

Your unofficial transcript may be obtained in HokieSpa. The unofficial transcript will show you as a Continuing Student and will not show your Degree Conferral.

To save the unofficial transcript as a PDF:

1. Go to Hokie SPA, Hokie SPA tab, Transcripts and Certifications Menu, View Unofficial Transcripts, Submit
2. Press Ctrl+P. The Print Dialog box will appear.
3. In the printer name drop down, select Adobe PDF (or whatever PDF viewer is on your computer). Click OK.
4. The Unofficial Transcript will be saved as a PDF document to your default save location (For example: your desktop or “My Documents” folder)