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Transcript Requests

The official transcript is the complete record of all academic work attempted at Virginia Tech, regardless of degree-seeking status or program level. The university does not provide official transcripts that segregate individual courses, schools, terms, or levels.

Official transcripts can be ordered online 24/7 through the National Student Clearinghouse. Transcripts may be ordered for electronic delivery, first class mail, or for pick up in the Office of the University Registrar.

Cost: $10.00 per transcript (includes applicable processing fees)

Payment can be made only with a credit/debit card. If you do not have a credit/debit card you will need to purchase a pre-paid payment card to enact your transaction.

Transcripts will not be furnished to any student who has a financial hold on their account. The 1988 Virginia Debt Collection Act, Section 2.1-735, prohibits release of transcripts to any individual who owes a past due debt to a state agency.

Electronic viewing of transcripts

There is no software installation for anyone ordering an electronic transcript. A copy of the free Adobe Reader 9 or higher must be installed on the recipient's computer. The recipient has three options to retain the transcript:

  1. Save to the institution's document imaging system
  2. Save electronically as a PDF document
  3. Print to paper

Expedited Domestic Mail (Destination within the United States)

You may choose to expedite your transcript mailing by purchasing a priority mail express label or a priority mail label through the United States Postal Service and providing it to our office for mailing. If you do not expedite your mailing, your transcript will mail 1st class mail with no tracking. Please follow these instructions for expediting your mailing: · Email transcript@vt.edu with your Transcript Order number at the time you complete your transcript request to let us know you will be expediting your transcript mailing. We will place a memo to hold for your USPS label. This must be done the same day of the transcript request.

  • Visit the USPS website at https://www.usps.com/ship/online-shipping.htm . Select “Click-N-Ship for Shipping with Tracking” from the USPS website. Request the FLAT RATE mailing label download as a “PDF” and email it to transcript@vt.edu with your Transcript Order number included in the email. Your label must be received by 11am the following day or your transcript will be mailed regular first class mail.
  • Verify that the mailing address on your label is correct and matches your transcript mailing address.
  • The return address on your label should be:
    Transcript Specialist
    VPI & State University
    800 Washington St, SW
    Ste 250 (M/C 0134)
    Blacksburg, VA 24061-0134

Expedited International Mail (Destination Outside of the United States)

You may choose to expedite your international transcript mailing by arranging a shipment through the courier service DHL. They will pick up your transcript(s) shipment in our office. If you do not expedite your mailing through DHL, your transcript(s) will be mailed 1st Class USPS Air mail with no tracking. Please follow these instructions for purchasing DHL shipping services.

  • Email transcript@vt.edu with your Transcript Order number at the time you complete your transcript request (same day) to let us know you will be expediting your international transcript mailing through DHL. We will place a memo to hold for your DHL shipping label and waybill. You must provide BOTH the shipping label and the Waybill from DHL – include your Transcript Order number in your email.
  • Visit the DHL website at http://www.dhl.com/en.html to arrange for a DHL pick up in our office for the following day or later.
  • Verify that the mailing address on your label is correct and matches your transcript mailing address
  • The return address on your DHL shipping label should be:
    Transcript Specialist
    VPI & State University
    800 Washington St, SW
    Ste 250 (M/C 0134)
    Blacksburg, VA 24061-0134
  • Arrange for DHL to pick up your transcript(s) shipment at our office address below:
    Virginia Polytechnic Institute & State University
    Student Services Building, Ste 250
    800 Washington St, SW
    Blacksburg, VA 24061-0134

Certification request form may be found here.

Notarized Transcript Request:

Physical Virginia Tech transcripts can be notarized by the university at no additional cost. Note that an electronic transcript cannot be notarized. The transcript must be sent directly to the Academic Certification Team in the Office of the University Registrar for notarization. A transcript already in the possession of the student cannot be notarized. The notarized transcript and the original transcript will be returned directly to the student or an authorized third party by mail or in-person pick-up. You must include the name and address of the third party in the mail delivery section on the Notarization request form. If you have any questions, please email acacerts@vt.edu.

Apostille: Notarization is the first step to acquire an Apostille from the Office of the Secretary of the Commonwealth of Virginia. Virginia Tech can only assist with the notarization step. The responsibility of submitting the Apostille request to the Secretary of the Commonwealth lies with the student or authorized third party facilitator.

  1. Notarization Request Form:
    1. The student’s handwritten signature is required on this form.
    2. Mail Delivery: Indicate the contact name and mailing address.
    3. The request form can be added to your transcript order as an attachment to acacerts@vt.edu.
  2. Order one physical official transcript:
    1. Only one physical official transcript is required to prepare multiple notarized transcripts.
    2. The transcript order must go to the following address:
      ATTN: Academic Certification Team
      Virginia Tech
      Office of the Registrar MC 0134
      Blacksburg, VA 24061
    3. The request form can be added to your transcript order as an attachment to acacerts@vt.edu.

Notarization request form may be found here. (word doc file)

You have the option to designate a third party to pickup your official transcript order if ordering a paper copy. Please complete the "Authorization to Pick Up Official Documents" form found here.

Your unofficial transcript may be obtained in HokieSpa. The unofficial transcript will show you as a Continuing Student and will not show your Degree Conferral.

To save the unofficial transcript as a PDF:

  1. Go to Hokie SPA, Hokie SPA tab, Transcripts and Certifications Menu, View Unofficial Transcripts, Submit
  2. Press Ctrl+P. The Print Dialog box will appear.
  3. In the printer name drop down, select Adobe PDF (or whatever PDF viewer is on your computer). Click OK.
  4. The Unofficial Transcript will be saved as a PDF document to your default save location (For example: your desktop or “My Documents” folder)

Important information pertaining to ordering transcripts can be found on this page.