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Resignation & Withdrawal

    students walking on the drillfield
    students walking on the drillfield

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Special Attention: Students wishing to drop classes after the start of the semester will receive prorated tuition charges for the days leading up to the effective date of the Resignation or Withdrawal.  For more information on this topic, please visit the Bursar's website here.

 

  • All students, regardless of level, may not drop their last course.
  • Students must complete a university Student Resignation Form to drop all courses.
  • Written correspondence with the following information can be used instead of a Student Resignation Form:
    • Student's complete name
    • Student identification number
    • Student's return address
    • The semester of the withdrawal
    • Student's complete legal signature, reflecting student's full name
  • Withdrawals submitted through the first day of classes will receive a full refund minus any administrative processing fees.
  • Students wishing to drop all classes after the first day of classes will be charged a prorated amount based on the effective date of the resignation (See Office of Student Accounts for amount).
  • A dean's signature is required when dropping all classes after the first day of classes. (Graduate Dean for Graduate students).
  • In addition, residence hall students must obtain a signature from Residential and Dining Programs before the resignation/withdrawal may be processed.
  • Cadets must also obtain the Commandant's signature before the resignation/withdrawal may be processed.
    • Special Note: The effective date is based on the actual date the resignation is received.  Appeals of effective date of processed forms will only be considered if medical documents or other evidence of processing error is presented to your academic dean.
  • Student Athletes and International Students with certain visa types may not drop below 12 hours without permission. Any student wishing to drop below these hours should be directed to the University Registrar.
  • Our office cannot accept faxed or scanned Student Resignation/Withdrawal forms or letters.
  •  NOTE: You are charged for every day enrolled. Therefore, it is important to follow university policy regarding discontinuation of enrollment.

Students who are called to active military duty should bring a copy of activation orders to their academic dean. Students are encouraged to communicate with their advisors, instructors and dean to discuss options, such as taking "incompletes", completing the course on-line, or withdrawing from the term.

Military Resignations/Withdrawals:

  • Students who are called to active military duty should bring a copy of activation orders to their academic dean. Students are encouraged to communicate with their advisors, instructors and dean to discuss options, such as taking "incompletes", rescheduling of remaining work if their orders are received near the end of the term, completing the course on-line, or withdrawing from the term.
  • If students request a withdrawal from the university, permission is granted without punitive action as well as granting full refund of tuition and fees. This full refund is requested regardless of the date of the action of withdrawal.  The activation orders should be attached to the withdrawal form.  If orders are unobtainable (in some emergency call-ups, this is possible), the University Registrar will telephone the company commander for verbal confirmation.  Further, the University Registrar will serve as facilitator of this process for any advisor, instructor, or dean seeking verification of the students' military status.
  • Students with Federal financial aid are reminded that a full refund of tuition will result in an immediate requirement to commence repayment of aid. Students with Federal financial aid should discuss options prior to withdrawing with their academic dean and Financial Aid counselor.
  • In addition, residence hall students must obtain a signature from Residential and Dining Programs before the resignation/withdrawal may be processed.
  • Cadets must also obtain the Commandant's signature before the resignation/withdrawal may be processed.
  • Reinstatement:  All students leaving under the military withdrawal policy are entitled to reinstatement into the same program of study.  Students are directed to seek advising from their advisors or academic deans.  If absent more than five years, certain majors may require re-taking of specific major courses.
  • Defer Initial Enrollment: Students called up for active duty may defer initial enrollment (in the same major) if:
    • the student returns to Virginia Tech after a cumulative absence of not more than five years, and
    • the student provides notice of intent to return to Virginia Tech not later than three years after completion of the period of service.

Questions? Contact the Office of the University Registrar, (540) 231-6252.

Contacts for Undergraduate Deans:

  • College of Agriculture and Life Sciences, (540) 231-6503
  • College of Architecture and Urban Studies, (540) 231-6415
  • Pamplin College of Business, (540) 231-6602
  • College of Engineering, (540) 231-3244
  • College of Liberal Arts and Human Sciences, (540) 231-6770
  • College of Natural Resources, (540) 231-5482
  • College of Science, (540) 231-5144
  • University Studies, (540) 231-8440

Contacts for Graduate Deans:

  • Graduate School, (540) 231-9563

 


Contact Information


Our office is located in Student Services Building, Suite 250. Our business hours are 8 a.m. to 5 p.m., Monday through Friday with the exception of holidays.

Office of the University Registrar (MC 0134)
Student Services Building, Suite 250, Virginia Tech
800 Washington St., SW
Blacksburg, VA 24061

Phone:
    
(540) 231-6251
    (540) 231-6252

Email: registrar@vt.edu