Procedures

• All students, regardless of level, may not drop their last course.
• Students must complete a university Student Resignation Form to drop all courses.
• Written correspondence with the following information can be used instead of a Student Resignation Form:
  • Student's complete name
  • Student's social security number and/or student identification number
  • Student's return address
  • The semester of the withdrawal
  • Student's complete legal signature, reflecting student's full name

Additional Information

• Withdrawals submitted through the first day of classes will receive a full refund minus any administrative processing fees.
• Students wishing to drop all classes after the first day of classes will be charged a prorated amount based on the effective date of the resignation (See Office of Student Accounts for amount).
• A dean's signature is required when dropping all classes after the first day of classes. (Graduate Dean for Graduate students).
• In addition, residence hall students must obtain a signature from Residential and Dining Programs before the resignation/withdrawal may be processed.
• Cadets must also obtain the Commandant's signature before the resignation/withdrawal may be processed.


Special Note: The effective date is based on the actual date the resignation is received.
Appeals of effective date of processed forms will only be considered if medical documents or other evidence of processing error is presented to your academic dean.

• Student Athletes and International Students with certain visa types may not drop below 12 hours without permission. Any student wishing to drop below these hours should be directed to the University Registrar.
• Our office cannot accept faxed or scanned Student Resignation/Withdrawal forms or letters.
• NOTE: You are charged for every day enrolled. Therefore, it is important to follow university policy regarding discontinuation of enrollment.

 

• Military Resignations/Withdrawals:

  • Students who are called to active military duty should bring a copy of activation orders to their academic dean. Students are encouraged to communicate with their advisors, instructors and dean to discuss options, such as taking "incompletes" if near the end of the term or withdrawing from the term.
  • If students request a withdrawal from the university, permission is granted without punitive action as well as granting full refund of tuition and fees. The activation orders should be attached to the withdrawal form.
  • Students with Federal financial aid are reminded that a full refund of tuition will result in an immediate requirement to commence repayment of aid. Students with Federal financial aid should discuss options prior to withdrawing with their academic dean and Financial Aid counselor.
  • In addition, residence hall students must obtain a signature from Residential and Dining Programs before the resignation/withdrawal may be processed.
  • Cadets must also obtain the Commandant's signature before the resignation/withdrawal may be processed.
    
  Questions? Contact the Office of the University Registrar, (540) 231-4921 or (540) 231-6252.

Contacts for Undergraduate Deans:

• College of Agriculture and Life Sciences, (540) 231-6503
• College of Architecture and Urban Studies, (540) 231-6415
• Pamplin College of Business, (540) 231-6602
• College of Engineering, (540) 231-3244
• College of Liberal Arts and Human Sciences, (540) 231-6770
• College of Natural Resources, (540) 231-5482
• College of Science, (540) 231-5144
• University Studies, (540) 231-8440