Skip Menu

Return to Skip Menu

Main Content

Enrollment Certifications

Self-Service Enrollment Verification Certificates

Virginia Tech has authorized the National Student Clearinghouse to act as our agent to provide enrollment verifications. If you need to verify your Virginia Tech current or previous enrollment or anticipated date of graduation, an "Enrollment Verification Certificate" may be obtained by:

   Log in to Hokie SPA
   Choose Transcripts and Enrollment Verifications
   Select "Request Enrollment Verification Certificate"

As an authorized HOKIE SPA user, you will be automatically directed to the National Student Clearinghouse website. Via a secure log in, you may view or print enrollment information at any time. Enrollment Verification Certificates are printed from the Clearinghouse website and can be used as official verification of enrollment for insurance companies, employers, scholarships, or other agencies. There is no charge for this service. Also, you will enjoy the freedom of requesting and receiving this information at any time, day or night, without visiting our office.

Reporting Timeline: Virginia Tech considers registration for future semesters unofficial until the second day of classes of that term.  Therefore, we do not submit initial enrollment data to the Clearinghouse for Fall and Spring terms until the second day of classes. Subsequently, enrollment data is submitted after the last day to add classes.  During Fall and Spring terms, updates of enrollment data are submitted every 21 to 23 days and on the last day of the term.

During summer sessions, initial enrollment data is submitted after the last day to add classes and at the middle and the end of the terms.

The National Student Clearinghouse observes and complies with the Family Educational and Privacy Act (FERPA).

Contact the Clearinghouse at:

WEB: www.studentclearinghouse.org
Phone: (703)742-4200
Email: service@studentclearinghouse.org
Mail: National Student Clearinghouse
         13454 Sunrise Valley Drive, Suite 300 Herndon, Virginia 20171

Academic Records Verification

If you need a letter or completion of another agency's form that verifies anticipated graduation dates, degree(s) received, class rank, pre-registration for another term, grade point averages, or any other matter pertaining to your academic record or registration at Virginia Tech, you may order a certification by:

  • Visiting our office (250 Student Services Bldg) with a photograph ID and completing the Request for Certification form
  • Writing a letter of request (must be submitted with written consent of the student) with the following information in the request:
  1. Complete Name
  2. Student Identification Number
  3. Mailing Instructions for the Certification
  4. Information needed for certification
  5. Daytime Telephone Number
  6. Complete Legal Signature (reflecting the full name).

Stafford (Subsidized and Unsubsidized) Loan and Federal Direct Loan Deferments: Virginia Tech participates in the National Student Clearinghouse for this service. Students who qualify for in-school deferments should receive their approval by the lender/loan service more quickly, avoiding confusing and inappropriate lender collection efforts during in-school deferment periods. Should student loan deferment requests be presented at the Office of the University Registrar, the request will be referred to the Clearinghouse for processing. All inquiries concerning deferments should be directed first to the lender or loan service. If the loan servicer indicates that the deferment has not been received from the Clearinghouse, you should then contact the Clearinghouse to determine the status of your deferment, see above for detailed contact information.

Note: Perkins Loan deferment forms are processed by the Office of the University Registrar and should not be referred to the Clearinghouse for processing.

Third Party Requests for Degree and Enrollment Verifications

Virginia Tech has authorized the National Student Clearinghouse to act as our agent to provide degree and enrollment verifications. Third parties requesting enrollment or degree verifications should contact the National Student Clearinghouse by visiting their website, www.studentclearinghouse.org or calling 703-742-4200.